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AI Chatbot forLandscaping Companies

Sofia is the only chatbot built specifically for landscaping companies. She answers every yard question, day or night. She sends your booking link, turning the visitors you already pay for into design consultations and regular lawn care customers.

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Benefits of a landscaping AI chatbot.

Sofia handles the first conversation and hands every lead to your team, so better-sorted requests mean better consultations.

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  • Answers when your office can’t.

    Evenings, weekends and the spring rush. Every visitor gets a reply and your booking link.

  • Sorted before the site visit.

    Each lead shows the project, the size, the timing and whether it’s a design job or lawn care, so big projects don’t get buried under mowing quotes.

  • Your team stays in charge.

    Every lead goes to your team by text and email, so your office and designers take it from there. Sofia supports them, she doesn’t replace them.

  • Less wasted drive time.

    Homes outside your ZIP codes and services you don’t offer get a polite reply instead of a booking link. You set these in your dashboard.

  • Better consultations.

    Your designer knows the project, the budget range and who’s deciding before arriving, and maintenance customers still get a quick answer.

  • Better return on your ad money.

    When more of the inquiries you already pay for become consultations, and more consultations become signed projects, your Google Ads and SEO budget goes further.

Every question Sofia answers.

The questions homeowners ask on your website, answered in your words. Prices come only from the ranges you add, and anything else goes to your team.

  • Do you do weekly lawn mowing?
  • Can you build a patio or retaining wall?
  • Do you do landscape design?
  • Can you add a fire pit or outdoor kitchen?
  • Can you redo my flower beds and shrubs?
  • Can you fix a soggy yard or install irrigation?
  • How much does it cost?
  • Do you do spring and fall cleanups?
  • Do you service my area?
  • Do you offer seasonal maintenance plans?
  • How soon can someone come out?
  • What happens at the design consultation?
  • Can you remove a tree or clean up after a storm?
  • Do you plow snow in the winter?
  • Do you work with HOAs and businesses?
  • Can I talk to a person?

A contact form gives you a name. A conversation gives you the project.

A form gives you a name and a number. Sofia’s conversation gives you the details, so your team goes into calls ready to close and your designer knows what to expect before the site visit.

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The homeowner says

“A patio and a fire pit”

“We want a paver patio in the backyard.” “How much for a fire pit and seating wall?”

Sofia asks about size, materials and timing, so the request arrives already qualified.

A contact form

What your team gets

A name, a number and one line.

Still unknown

  • Project type
  • Rough size
  • Ideas they like
  • Budget range (yours)
  • Timing
  • Address and service area

So your office calls back to ask.

Sofia, the chatbot

What your team gets

Project
Patio and fire pit
Size
About 600 sq ft
Budget
$10,000 to $25,000
Service area
Checked, in area
Sent to your team byTextEmail

What Sofia captures

  • Project type
  • Rough size
  • Ideas they like
  • Budget range (yours)
  • Timing
  • Address and service area

Live on your site in four steps.

Here is what happens from the moment Sofia is on your website.

  1. 1

    Paste one snippet on your website

    Add a single line of code to your site. No developer, no new site, no redesign.

    • 1 line of code
    • 5 minute setup
    • Works on any website
    Paste before the closing body tag
    <script src="https://cdn.landscaping-ai.example/widget.js" defer></script>
<script>
  LandscapingAI.init({
    accountId: "your-account-id"
  });
</script>
  2. 2

    Sofia engages every visitor

    She greets homeowners, answers yard questions and keeps them talking while your crews are out on jobs.

    • Answers every landscaping question
    • Speaks in your company’s voice
    • Fully customizable
  3. 3

    She captures what your designer needs

    The project, the size, the budget range, the address and how to reach them, all in conversation.

    • No forms. No friction.
    • Project type and timing
    • Address, budget and ownership

    Megan Hayes

    Today, 6:42 PM

    Design consultNew
    Project
    Patio and fire pit
    Size
    About 600 sq ft
    Budget
    $10,000 to $25,000
    Timing
    Fall install
    Address
    275 Birchwood Lane
    Owner
    Yes
    Mobile
    (612) 555-0132
    Email
    megan.hayes@example.com
  4. 4

    The lead goes straight to your team

    A text and an email with the lead details, and the lead is created in your CRM with the full transcript.

    • Text alert
    • Email alert
    • CRM updated
    Email to the team

    New qualified lead: Megan Hayes

    Patio and fire pit, 275 Birchwood Lane, (612) 555-0132

    Text message to Marcus

    New qualified lead: Megan Hayes, patio and fire pit, about 600 sq ft. 275 Birchwood Lane. (612) 555-0132.

    Lead created in your CRM with the full transcript
Two landscapers mowing and trimming a front lawn

You paid up to $78 for that Sunday night backyard inquiry. If nobody answers, they’ll call another company.

Sofia answers tonight and sends your booking link.

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Cost of one Google Ads inquiry for landscaping
$26-$78
A typical landscape maintenance visit
$333
Median revenue per customer for landscape companies
$14,682

Built for how landscapers win projects.

Every feature exists to book more design consultations and lawn care customers, and waste less of your time.

Engage every visitor

No project walks away.

Sofia

Sunday, 8:12 PM. Office closed.

Do you build patios and fire pits?

Yes, we design and build patios, fire pits and walkways. About how big is the space?

Roughly 600 square feet in the back yard.

Got it. Do you have a budget range in mind, and what's your address?

Consultation keptAnswered in seconds, so this homeowner never called the next landscaper.

  • Answers at 8 PM on a Sunday

    Homeowners plan their yards in the evening and on weekends, and hire whoever replies first. Sofia replies in seconds, so that patio doesn't go to the next landscaper.

  • Answers the questions that stall a project

    Price ranges, what a cleanup includes, how long a patio takes and how lawn plans work, from pages you approve. Homeowners leave sure, not wondering.

  • Sounds like your company

    Your name, your voice and your face on the chat. More homeowners trust it and say yes to a consultation.

Capture every lead

Waste less time. Go into every consultation prepared.

Megan Hayes

Qualified before you visit

Ready to design
  • ProjectPatio and fire pit
  • SizeAbout 600 sq ft
  • Budget$10,000 to $25,000
  • TimingFall install
  • Address275 Birchwood Lane
  • Mobile(612) 555-0132

Design consultation bookedThursday, 10:30 AM. Confirmation texted.

  • Qualifies before you visit the yard

    Project, size, budget range, timing, ownership, address and service area. You skip tire kickers and know the size of the job first.

  • Books the design consultation

    Open slots from each designer's calendar, confirmed by text. A booked consultation is the step closest to a signed project.

  • Turns visitors into contacts

    Name, mobile and email arrive during the chat, so every interested homeowner becomes a lead you can follow up.

Handle every job

Turn every lead into booked work.

  • New chat on your website: We want a patio and fire pit built this fall. Budget is around $20,000. Rule: Design and build. Sent to Dale, Design.
  • New chat on your website: Can you mow and fertilize our lawn every week? Rule: Recurring lawn care. Sent to Jenna, Lawn care.
  • New chat on your website: I manage an office park and need grounds maintenance. Rule: Commercial inquiry. Sent to Tom, Commercial.

  • Alerts your team in seconds

    A text and an email with the full transcript land the moment a lead qualifies, so follow-up starts while the homeowner is still planning.

  • Sends each lead to the right person

    Matched by project type, area and who is free. Design-build goes to your designer, lawn care to your account manager, commercial to commercial, so every lead reaches the person who can close it.

  • Shows which leads become projects

    See which pages, searches and ads bring booked consultations and lawn care plans, then put your budget where the work is.

Plan your season around what homeowners ask.

One dashboard shows your lead flow and what homeowners ask about, so you can staff, market and quote with real numbers.

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Dashboard

Number of Contacts

38

Number of contacts collected with contact info

Total Conversations

212

Total number of conversations with Fernwood Landscaping

Messages Sent

2,904

Total messages sent between homeowners and Sofia

Time Saved

5,227

Total amount of time saved in minutes

Contact History

04812JulAugSepOctJul: 6 contactsAug: 9 contactsSep: 11 contactsOct: 12 contacts

Contact Conversion

Conversations without contact info: 174 of 212Contacts: 38 of 212 conversations18%
ContactsConversations

Conversation History

020406080JulAugSepOctJul: 41 conversationsAug: 58 conversationsSep: 62 conversationsOct: 51 conversations

Leads by Page

Which pages on your website start the chats that become leads

  • /patios-and-hardscape14
  • /landscape-design11
  • /lawn-care-plans9
  • /contact4

Sample data for a fictional company, with invented homeowners.

What you can decide with it

  • Who to staff, and when

    46% of chats arrive after 6 PM. Open evening consultation slots and keep someone on the phone.

  • What to advertise

    Patio and hardscape is 33% of chats. Put ad budget behind the projects homeowners ask about most.

  • What to put on your pricing page

    34 homeowners asked what a patio costs. Explain what affects the price so they stop guessing.

  • Which pages to build next

    /patios-and-hardscape brought 14 leads. Write more pages like it for the projects you want.

Make Sofia your own.

Give your assistant its own name, photo and brand color. Write the context and the rules in your dashboard, and Sofia follows them in every conversation. Anything she shouldn’t answer goes straight to your team.

Configuration

General

Brand color
Assistant persona

Choose a preset avatar or upload a custom image.

See which ads and searches bring in real landscaping customers.

Sofia works with GA4 and Zapier, so you can see what your ad and search budget brings in.

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  • See which ads and searches bring jobs.

    With GA4, you see how visitors from paid ads and search turn into chats and leads, so you spend where it works.

  • Send lead details where they’re needed.

    With Zapier, the project, timing and plan interest go to your follow-up emails, spreadsheets or team alerts.

  • Decide with what homeowners ask.

    Your chats show which projects and areas come up each season, so you know what to advertise and say on your site.

Graphics are illustrations, not real data.

Works with your CRM and your website.

Qualified leads go into the landscaping software your team already uses, and the chatbot goes live on any website in about 5 minutes.

CRM

  • Jobber
  • Housecall Pro
  • ServiceTitan
  • LMN
  • Aspire
  • Service Autopilot

CMS / Website Builder

  • WordPress
  • Webflow
  • Wix
  • Squarespace
  • Next.js
  • GoDaddy
  • Joomla
  • Drupal

What slow follow-up costs you.

Three quick numbers. We do the math.

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Website chats, forms and calls from homeowners

Evenings, weekends and busy days count

%

Use your own average

$
What kind of customer is it?

Weekly or seasonal lawn care. Uses the first-year value you enter.

Revenue you lose every month

$3,240

About 1.8 customers lost

Over a year: $38,880

Plus about 4.5 hours a month ($140) on inquiries that were never a fit

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Example math: 10% of inquiries that get a slow reply or none would have booked. 30% of inquiries are not a fit (wrong area, wrong service, just browsing) and take about 15 minutes each, valued at $30 an hour. A planning tool, not a promise. Revenue is not profit. One-time jobs use $333, a typical maintenance visit. A design and install customer is worth far more, so try a higher first-year number to see the difference.

Flat monthly price. Cancel anytime.

Sample pricing, based on qualified leads captured each month, not conversations. A lead is a visitor who shares their contact info. No setup charge.

  • Solo

    $99a month

    For 1 to 3 crews

    • Website chat
    • Unlimited conversations
    • Up to 35 leads a month
    • Design consultation and estimate booking
    • Lead alerts by text and email
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  • Crew

    $150a month

    For 4 to 20 crews

    • Everything in Solo
    • Up to 120 leads a month
    • Booking on each designer’s calendar
    • CRM sync and instant lead handoff
    • Reports from chat to booked consultation
    • Google Analytics 4 and Zapier connections
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  • Fleet

    Custom

    For 20 crews and up

    • Everything in Crew
    • Multiple locations
    • Custom reports
    • Dedicated customer success manager
    • White glove onboarding
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Questions and answers

Can it tell a patio project from a mowing request?

Yes. That’s the first thing it figures out, and each type gets its own questions. Design projects get a link to book a consultation, and lawn care requests go to your team with the address, lot size and how often.

Will it give project prices?

No. It can ask which budget range fits, using ranges you add to your dashboard instructions, and it can share maintenance prices you’ve written there. It never makes up a number.

Can customers sign up for a maintenance plan or pay in the chat?

No. Sofia doesn’t take payments or sign-ups. She explains your plans in your words and lets your team know who’s interested, so your team can sign them up.

What happens when our designers are fully booked in April?

Your booking link shows the next open time in your scheduling tool. If the homeowner would rather plan a fall install, Sofia notes it in the lead summary.

We still want maintenance customers. Will it turn them away?

No. They get quick, clear answers and their requests come to you by text and email. They just don’t end up on your designer’s calendar.

What details does it collect for a design visit?

Project type, rough size, timing, budget range (using ranges you set), and who will be there. Add questions about access or HOA rules to your dashboard instructions if you want them asked.

Will this replace my office staff?

No. It handles website questions and helps people book consultations and estimates so your office can focus on phones, crews and customers. It’s extra coverage on your site, not a replacement for your team.

What if someone messages about storm damage at night?

It follows the urgency rules in your instructions: asks what happened, whether anything is blocking the driveway or near the house, sends your booking link, and sends the lead to you right away by text and email. It does not promise an arrival time.

Does it answer our phones or customer texts?

No. It only works as a chatbot on your website. Your office team still handles the phones.

Is this an AI receptionist for missed calls?

No. It only works in website chat. Tools that answer your phones are different.

Does it help with my Local Services Ads?

Local Services Ads calls and messages go through Google, not your website, so Sofia doesn’t answer those. She helps with everyone who lands on your website: from Google Ads, search, your Google Business Profile, or people who look you up after seeing an ad, a truck or a yard sign. That’s the part of your marketing budget she works on.

How long does setup take?

About 5 minutes to go live. You add your details in the dashboard, add your booking link, and paste one short script on your site. It works on WordPress, Wix, Squarespace, Webflow, custom sites and more.

Can I see which ads and searches bring in leads?

Yes. With our GA4 integration, you can see how visitors from your paid ads and from search turn into chats and leads. With our Zapier integration, each lead’s details can go to the other tools you use for follow-up emails, spreadsheets or team alerts, and help you decide where to spend.

Landscaper trimming a hedge with an electric trimmer

See how it would help your customers.

We’ll show you the chatbot on your own website and how Sofia handles real situations, then go over pricing.